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For creative & video production agencies

Get paid for every change. Without the awkward conversation.

ProcessYard is the deal desk for creative and video production agencies. It catches out-of-scope requests, extra revision rounds, vendor rate changes and usage overruns, prices them, and gets your client's sign-off from one link.

Book a 20-min call

One change request on a sample job, from the client's email to the invoice.

Every job changes.

Nobody decides to work for free. But asking for money mid-job feels petty, so the small yeses pile up and never reach an invoice.

  1. “Can you just…”

    Three more cutdowns, a few more stills, same fee. Each ask is small. Together they're a second job nobody bills.

    Only 1% of agencies bill for all out-of-scope work.1

  2. “Round 5 of 2.”

    The SOW allowed two rounds. Nobody was counting when the third one came in.

    Rounds to approval went from 3 to 5.2

  3. “Looks great!”
    “I never approved that.”

    A thumbs-up in a thread isn't a sign-off. When someone more senior sees the cut, the yes disappears.

    Only 43% say the right people sign off.2

  4. “Our day rate is up 12%.”

    The production company's rate moved after you quoted the client. You find out on their invoice, and the difference comes out of your margin.

  5. “It's still running in month 13.”

    Usage was licensed for twelve months. The ad kept running. Nobody priced the renewal until the talent's agent asked.

  1. Ignition, agency survey, 2025.
  2. IPA research, reported in Marketing Week, 2025.

Caught. Priced. Approved. Remembered. Invoiced.

ProcessYard reads each request against the signed brief, the SOW and your vendors' terms, and carries every change from the first “can you just” to the invoice.

Caught

Out-of-scope work is caught when it's asked for, not at wrap. Nothing to log.

  • Every request checked against the signed brief and vendor terms
  • Revision rounds counted against the SOW
Vertical cutdowns 3 → 6 · not in brief v3

“Could we add three vertical cutdowns without moving the current fee?”Maya Chen, Northstar · email · 21 Oct

Edit rounds · Halden spring spot SOW allows 2
Rounds 3–5 are outside the SOW +$5,400

Priced

Every change gets a price, and you see what it does to your margin before you say yes.

  • Vendor rate changes re-priced before you commit
  • Usage renewals priced before they lapse
Change order CO-02 +$9,800 New total $51,800 · delivery unchanged
3 vertical cutdowns
$5,850
4 stills
$2,400
Usage, 12 → 18 months
$1,550
Margin on this job
As signed31%
If you absorb it14%
With CO-0230%

Evidence Studio's day rate changed from $2,400 to $2,690 (+12%) since the work order. It's in this price.

Usage · paid social + web, North America+6 mo

Approved

A clear change order instead of an awkward email. The relationship stays intact, and you still get paid.

  • Drafted in your voice
  • Your client signs the exact version from their phone
Draft · in Owen's voice · v2

Hi Maya, happy to add the three cutdowns and four stills, and to keep it running to May 2028. That adds $9,800; delivery stays 16 Nov. Approve it here and we'll get going today.

Owen Rivera, Launch Copy
Evidence Studio confirmed the cutdowns and dates · 11:52

Remembered

Who asked, what was priced, who approved which version, and when. “I never approved that” ends here.

  • The exact version each person saw and approved
  • Every decision timestamped, nothing to reconstruct
Record · Northstar launch film21 Oct 2026
  1. 10:14Maya ChenAsked for 3 cutdowns, 4 stills, 6 more monthsemail
  2. 10:15ProcessYardChecked against brief v3 and work order WO-118—
  3. 11:05Owen RiveraApproved CO-02 v2 to send, $9,800workspace
  4. 11:41Maya ChenApproved CO-02 v2link · phone
  5. 11:52Evidence StudioConfirmed cutdowns and dateslink

Invoiced

Approved changes go straight onto the invoice. Nothing re-keyed, nothing forgotten at wrap.

Invoice INV-0412 · Northstardue 20 Nov
Production fee, as signed
$42,000
CO-02 +$9,800 · approved 21 Oct
$9,800
Total
$51,800

Everyone on the job, one record.

Your team works in ProcessYard. Clients, crews and creators answer from a link, with no logins, and every answer lands on the same job. Each side sees only its part.

  1. The agency

    Your team gets the full workspace: every job, every change, and what it does to your margin.

    Jobs · Launch Copy3 open changes
    • Northstar launch filmCO-02 · sent to Maya+$9,800
    • Halden spring spotRound 5 of 2+$5,400
    • Mercer stillsUsage ends 12 Dec+$1,200

  2. The client

    Approves from a link on their phone, with no account, and gets a receipt of exactly what they said yes to.

    Your receipt · CO-04to Maya Chen
    Northstar launch film · usage renewal · from Launch Copy
    You approved
    Paid usage, 6 more months
    Version
    v1
    When
    22 Oct, 9:18 am
    Amount
    +$7,500

    Your copy of exactly what you approved.

  3. Production companies, freelancers and creators

    Confirm their rate, scope and dates from a link. No account.

    Work order WO-118 · from Launch Copy Evidence Studio, confirm your terms
    Day rate
    $2,690
    Shoot
    3–4 Nov
    Deliverables
    3 vertical cutdowns
    Confirmed · 11:52
One job, three views · Northstar launch filmsame record
AgencyClientVendor
Price to the clientYesYesNo
Your marginYesNoNo
The vendor's rateYesNoTheir own
Who approved what, and whenYesTheir partTheir part

Nothing goes out without you.

Your authority
You decide who can approve a change order, and up to what amount.
The exact version
The client approves the version you approved. Change a number and it needs a new yes.
You send it
ProcessYard never emails your client or your vendors. Every link goes out from your own inbox.
CO-03 · version 1Halden spring spot
Revision rounds 3–5
+$5,400
Who approves
Over $5,000, Owen
Sam Ortiz, producer
Up to $5,000
Approve and send v1

Nothing is sent until you approve this exact version.

Set up with you, around how you already work.

No new process to learn. We set ProcessYard up for your agency: your rates, your SOW terms, your vendors, and who approves what.

  1. 01

    Setup call

    An hour on where money leaks at your agency. Bring a SOW, your rate card and one past job.

  2. 02

    We set it up

    Your terms, rates, vendors and approval limits go in, and we run your past job through it.

  3. 03

    You sign off

    We show you what it would have caught. Nothing runs until you say go.

  4. 04

    Day 30

    What it caught, what got billed, and what to watch next.

Built for creative, content and video production agencies that work with crews, post houses and creators.

Early access

We're working with our first agencies now.

Bring one past job. We'll show you what leaked.

Twenty minutes. No deck, no prep: just one job you've already delivered.

Book a 20-min call or email hello@processyard.com